Directions for Completing the Calendar Request Form

The Calendar Request Form IS NOT a "SAVE THE DATE" FORM.

Submission Deadline:

• Annual Planning:
  Starting in May each year, organizations should begin planning their calendar for the upcoming conference year. Annual calendar request submissions are due by July 31st.
• Late Submissions | Or During Conference Year Submissions:
  For any activities, events, meetings, or programs requested after July 31st, calendar requests must be submitted at least 30 days before the scheduled date.

Budget Requirement:

• If the event involves any income or expenses, a budget must be submitted along with the calendar request. Calendar requests for activities, events, or programs involving financial transactions will not be reviewed until the budget is submitted.
• CLICK HERE to submit Budget.

Steps to Successfully Schedule Your Meeting, Event, or Program:

1. Collaborate with Support Persons:
Meet with your support team to brainstorm and plan your meeting, event, or program. Choose several date and time options.

2. Avoid Financial Obligations:
Do not sign any contracts or financially obligate the church. Only Pastor Thomas is authorized to sign contracts.

3. Submit the Calendar Request Form:
Complete one form per activity, event, meeting, or program.
Include a proposed budget if there will be any financial transactions (income, expenses, or required funds).
Provide as much detail as possible in the form and budget to avoid delays in approval.

4. Thoroughly Complete the Form:
Ensure all required information is provided. Missing details can delay the approval process. The Calendar Request Form IS NOT a "SAVE THE DATE" FORM.

Please fill out the form completely and click submit.